Teams and IT
Give your team useful meeting notes. Keep control of how they are processed.
Bring NoteHand to the Mac users who run your client calls, project reviews and internal meetings. BITSUMMIT can help you assess deployment, choose an AI provider and plan where exported notes belong.
Local model on each Mac, or your organisation's own OpenAI or Anthropic account.
Rollout estimate
Tell us about your team. This page drafts the estimate.
An estimate of licensing, what leaves each Mac under your chosen setup, the permissions each person approves, and what still needs a quote. Nothing here is sent anywhere until you email it to us.
Nothing. Audio, transcripts and notes stay on each Mac.
- Microphone
- Screen Recording, for the other side of the call
A speech model of about 75 MB, 140 MB or 470 MB depending on the size chosen, plus a local language model of a few GB through Ollama if Coach and notes run on the Mac. About 19 GB across 40 Macs at the recommended speech model, before the language model.
Zoom, Microsoft Teams and Google Meet. Google Meet is detected in a browser tab. Anything else with ⌘⇧R, microphone only.
- Purchasing route and licence assignment for company-managed Macs
- Standard AI provider and export folder
- Model pre-loading, if wanted
- Your security questionnaire, answered from the documented behaviour
Planning
Choose the right setup for your organisation.
Use local processing for Coach and notes, or connect an approved OpenAI or Anthropic account. Agree on export locations, sharing and retention before the rollout.
We can work through
- Supported Macs, macOS versions and meeting appsmacOS 14 or later. Detected apps: Zoom, Microsoft Teams, FaceTime, Slack and Discord, plus Google Meet, Zoom, Webex and Teams meetings in a browser tab; anything else by manual recording of the microphone.
- Installation, purchase and licence assignmentThe App Store version installs through Apple Business Manager or your device management tool. The one-time unlock is an in-app purchase tied to an Apple Account, so we confirm the purchasing route for company-managed Macs with you before rollout.
- Speech and language modelsDownload and storage needs depend on the speech model size and on whether Coach and notes run locally through Ollama.
- Permissions and management settingsMicrophone and Screen Recording permissions are approved by each person on their Mac. The App Store build does not use Accessibility.
- Export folders, backup and file sharingEach person's exported notes go to a folder you choose, including a synced or shared location if your organisation approves it.
- Support and security-review questionsSend your questionnaire or specific questions; we answer from the documented behaviour of the released build.
What stays with you
- Each person's meeting historyNoteHand does not provide a shared team workspace. Meetings live on the Mac that recorded them; your team shares exported notes through the tools and locations your organisation approves.
- Consent and recording practiceRecording starts automatically when a supported meeting is detected, and the app does not announce itself. Brief your people on telling participants before calls.
- Recordings and exports on company MacsDecide before rollout where exports go and how they are retained, so offboarding a person is a matter of your device and file policies.
- Provider accountsIf you use OpenAI or Anthropic, the API key belongs to your organisation and is used to authenticate directly with that provider. It does not pass through BITSUMMIT.
- Support contactAn engineer reads every message at support@notehand.io. Support scope and response targets are agreed during rollout planning.
Across a department
Useful across client-facing and internal work.
For discovery calls, Coach can surface a question that still needs an answer. For delivery reviews, notes capture decisions and next steps. For internal meetings, people can return to their own recorded discussions afterward.
Questions IT asks
The ones that come up in every evaluation.
Is there a team plan with shared notes?
No. There is no built-in shared workspace. Each person has their own meeting history and shares exported Markdown files through the tools and locations your organisation approves.
Do we need SSO?
No. The app has no account or login. Purchases are tied to an Apple Account.
Where does the data reside?
Recordings, transcripts and notes are on each person's Mac, in the app's storage and in the export folder you chose. If a Mac is set to use your organisation's OpenAI or Anthropic account, transcript text for Coach and notes goes to that provider under your agreement with them. Audio is not sent to any provider. Exports in a synced folder follow that service's terms.
Can device management pre-approve the permissions?
Not Microphone or Screen Recording; macOS asks the person on each Mac, once. Device management can allow standard users to approve Screen Recording without an admin. The App Store build does not use Accessibility, so nothing there needs pre-approval.
How do we buy for many people?
The price is US$19.99 per person, once. The unlock is an App Store in-app purchase tied to an Apple Account, so for company-managed Macs write to sales@bitsummit.ca with the number of people and Macs, and we confirm the supported purchasing and assignment route before you commit.
What happens when someone leaves?
Their recordings and the app's records are on the Mac they used; exported notes are in the folder your organisation chose, so anything written to shared storage stays with you. Whether the licence stays with the person or the organisation depends on the purchasing route agreed at rollout, and we set that out in writing with you.
Start with a rollout conversation
Tell us about your team.
How many people and Macs, which meeting apps you use, and whether you require local AI processing. We confirm the supported purchasing route and the rollout work involved.